Graduation Party Planning Checklist

 

(click here for a printable version)

 

6 Weeks before the party

q    Check calendar and call school to get schedule of events

q    Decide if you want to co-host with other parents

q    Start collecting memorabilia and assembling scrapbook or boards

q    Determine budget

q    Pick date & location

q    Call or stop by a rental company to see all the fun stuff for rent - order your

      tables, chairs and tent

q    Call caterers or local restaurants for bids

q    Decide on a theme, call for entertainment prices

q    Order or start making invitations

q    Start on invitation list

q    Select caterer or ask a friend to help

q    Rent tables, games, serving equipment?

q    Buy thank you notes, stamps and return address labels

q    Buy paper plates, napkins, silverware, glasses, etc.

q    Buy decorations, including a centerpiece

q    Order food & beverages

q    Mail invitations 3 weeks before the party

q    Buy cards and gifts for your graduate and friends

q    Find a place for your pets

q    Finish scrapbook or board

q    Save or buy containers for left over food

 

The week of the party

q    Pick up food & beverages

q    Buy extra film and batteries and charge video batteries

q    Send invitations to school with your graduate

q    Wrap gifts for graduate and friends

q    Make cardholder and set up decorations/memorabilia

q    Confirm hotel reservations for out of town guests

q    Set up tent on the day before the party

q    Review guest list and expectations with graduate

q    Confirm delivery of rental equipment and plan to be there for a quick

       inspection

q    Talk to your graduate about your expectations during the party

 

The day of the party

q    Sleep as late as you can; you’re gonna need all the energy you can get!

q    Wake up your graduate with breakfast in bed

q    Take your pet to a friend’s for a day of rest

q    Set out trash barrels (and recycling boxes if serving canned drinks)

q    Sweep the front entryway, driveway and garage (if you are using it)

q    Pick up balloons and put up yard signs and directional signs

q    Meet with your helpers. Give them detailed instructions

q    Set tables, serving tables and beverages

q    Set out non-perishable food early

q    Set out perishable food at the last minute

q    Give your graduate a letter saying how proud you are of them

q     Give your graduate a big hug and let the celebration begin!

 

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