Graduation Party Planning Checklist
(click here for a printable version)
6 Weeks before the party
q Check calendar and call school to get schedule of events
q Decide if you want to co-host with other parents
q Start collecting memorabilia and assembling scrapbook or boards
q Determine budget
q Pick date & location
q Call or stop by a rental company to see all the fun stuff for rent - order your
tables, chairs and tent
q Call caterers or local restaurants for bids
q Decide on a theme, call for entertainment prices
q Order or start making invitations
q Start on invitation list
q Select caterer or ask a friend to help
q Rent tables, games, serving equipment?
q Buy thank you notes, stamps and return address labels
q Buy paper plates, napkins, silverware, glasses, etc.
q Buy decorations, including a centerpiece
q Order food & beverages
q Mail invitations 3 weeks before the party
q Buy cards and gifts for your graduate and friends
q Find a place for your pets
q Finish scrapbook or board
q Save or buy containers for left over food
The week of the party
q Pick up food & beverages
q Buy extra batteries and charge video & camera batteries
q Send invitations to school with your graduate
q Wrap gifts for graduate and friends
q Make cardholder and set up decorations/memorabilia
q Confirm hotel reservations for out of town guests
q Set up tent on the day before the party
q Review guest list and expectations with graduate
q Confirm delivery of rental equipment and plan to be there for a quick inspection
q Talk to your graduate about your expectations during the party
The day of the party
q Sleep as late as you can; you’re gonna need all the energy you can get!
q Wake up your graduate with breakfast in bed
q Take your pet to a friend’s for a day of rest
q Set out trash barrels (and recycling boxes if serving canned drinks)
q Sweep the front entryway, driveway and garage (if you are using it)
q Pick up balloons and put up yard signs and directional signs
q Meet with your helpers. Give them detailed instructions
q Set tables, serving tables and beverages
q Set out non-perishable food early
q Set out perishable food at the last minute
q Give your graduate a letter saying how proud you are of them
q Give your graduate a big hug and let the celebration begin!
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